This channel contains training videos from the online training course Payroll Essentials.
Topics include:
- The payroll lifecycles
- Kuali Time
- HRMS vouchers
- Adjustment vouchers
Search for a specific topic by using the search field below. For example, enter "hourly" for videos related to hourly vouchers in HRMS.
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503 plays 0This video describes the fields contained in the Earnings Info Section of an adjustment voucher, including the FLSA Pay Data page.
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480 plays 0Learn about the components of the adjustment voucher header in this video, including the explanation of charge and Add Comments fields.
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461 plays 0This video outlines the steps necessary to compensate an exempt employee for an additional pay payment which was missed due to delayed HRMS eDoc processing.
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445 plays 0In this video, the steps necessary to compensate a non-exempt employee for missing work hours is outlined.
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402 plays 0This video walks through the process of reducing future payroll payments to exempt staff employees due to overpayment. This is necessary when a staff member takes more…
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418 plays 0When benefit accruals need to be updated, use an adjustment voucher. This video walks through how to correct benefit time usage for a past pay period using the…
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537 plays 0This video describes how to access the Payroll WorkCenter within HRMS.
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501 plays 0This video walks through how to use the Hourly Pending Voucher Search in HRMS to verify all temporary vouchers in your department have been approved on pending voucher…
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514 plays 0This video outlines how to access biweekly staff vouchers in HRMS, as well as the anatomy of a biweekly voucher.
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537 plays 0This video walks through how to access payroll vouchers for temporary employees and describes the anatomy of a temporary payroll voucher.
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518 plays 0This video walks through how to access monthly payroll vouchers as well as the anatomy of a monthly payroll voucher.
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603 plays 0This video walks through how to use the Non-Hourly Pending Voucher Search to verify all biweekly vouchers in your department are approved prior to the voucher cutoff.
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417 plays 0This video walks through using the Non-Hourly Pending Voucher Search to confirm all monthly vouchers in your department have been approved.
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464 plays 0This video provides a walk through for updating benefit time used for non-exempt, biweekly employees.
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503 plays 0Changes to on cycle hourly, or temporary, vouchers include increasing or reducing work hours. This video walks through how to reduce work hours on a temporary payroll…
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409 plays 0Whenever possible, reduce an employee's on cycle payment to avoid overpaying the employee. This video outlines the steps necessary to reduce employee pay.
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459 plays 0Funding changes may be made on on cycle payroll vouchers. This video outlines the process for updating funding on an exempt, on cycle payroll voucher, but the process…
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488 plays 0This video describes how to initiate an adjustment voucher, including using the Job Data resource to find the employee's university ID number, job record number,…
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489 plays 0Learn about the three types of adjustment vouchers: on cycle, off cycle, and on line.
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509 plays 0This video describes what a 24-hour clock out is, how they can be corrected, as well as how to recognize them in Kuali Time.
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461 plays 0This video outlines when earn code specific warnings appear on Kuali Time timesheets, including the FMLA earn code warning.
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444 plays 0During the Kuali Time time extract, timesheet information is pulled out of Kuali Time and transferred to corresponding payroll vouchers in HRMS. This video describes…
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442 plays 0Appointed non-exempt employees are expected to account for a certain number of hours each work week. When this requirement is not met, Kuali Time generates the expected…
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421 plays 0Work hours logged under an invalid assignment generate the hours charged to an invalid assignment error in Kuali Time.
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460 plays 0This Kuali Time warning appears when an employee logs more benefit time to their timesheet than they have available to use. This video outlines how the warning should be…
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435 plays 0When an employee logs work hours at two separate job assignments during the same time period, Kuali Time generates the overlapping time blocks error. This video outlines…
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763 plays 0This video provides a high-level look at how payroll payments are calculated at IU.
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549 plays 0This video defines the components of a pay run ID which is used in HRMS.
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631 plays 0This video defines roles involved in the payroll process at IU and defines the responsibilities of each role.
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559 plays 0This video outlines the deadlines associated with the exempt, or monthly, payroll lifecycle.
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669 plays 0This video describes what on cycle consists of, then defines the deadlines associated with the non-exempt, or biweekly, payroll lifecycle.
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563 plays 0This video defines off cycle payroll and outlines the deadlines associated with it.
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669 plays 0This video describes the characteristics of the two types of employees at IU: non-exempt and exempt.
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392 plays 0This video walks through how to use the Adjustment Voucher Status resource in HRMS. Use this resource to verify that all adjustment vouchers have been submitted on off…
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514 plays 0Learn how to use the Job Data resource in HRMS by watching this video.
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411 plays 0The Voucher Summary resource in HRMS returns information related to job, contract, and additional pay data in addition to payroll and work study data. Review this video…
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