- The payroll lifecycles
- Kuali Time
- HRMS vouchers
- Adjustment vouchers
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This video describes the fields contained in the Earnings Info Section of an adjustment voucher, including the FLSA Pay Data page.
Adjustment Voucher anatomy: earnings info section
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Learn about the components of the adjustment voucher header in this video, including the explanation of charge and Add Comments fields.
Adjustment Voucher anatomy: header
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This video outlines the steps necessary to compensate an exempt employee for an additional pay payment which was missed due to delayed HRMS eDoc processing.
Adjustment Voucher example - additional pay
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In this video, the steps necessary to compensate a non-exempt employee for missing work hours is outlined.
Adjustment Voucher example - missing hours
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This video walks through the process of reducing future payroll payments to exempt staff employees due to overpayment. This is necessary when a staff member takes more…
Adjustment Voucher example - overpayment
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When benefit accruals need to be updated, use an adjustment voucher. This video walks through how to correct benefit time usage for a past pay period using the…
Adjustment Voucher example - updating accruals
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This video describes how to access the Payroll WorkCenter within HRMS.
HRMS - Accessing the Human Resource Management…
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This video walks through how to use the Hourly Pending Voucher Search in HRMS to verify all temporary vouchers in your department have been approved on pending voucher…
HRMS - Hourly Pending Voucher Search
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This video outlines how to access biweekly staff vouchers in HRMS, as well as the anatomy of a biweekly voucher.
HRMS - Introduction to biweekly vouchers
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This video walks through how to access payroll vouchers for temporary employees and describes the anatomy of a temporary payroll voucher.
HRMS - Introduction to hourly vouchers
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This video walks through how to access monthly payroll vouchers as well as the anatomy of a monthly payroll voucher.
HRMS - Introduction to monthly vouchers
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HRMS - Non-Hourly Pending Voucher Search for… 12 of 36
HRMS - Non-Hourly Pending Voucher Search for…
This video walks through how to use the Non-Hourly Pending Voucher Search to verify all biweekly vouchers in your department are approved prior to the voucher cutoff.HRMS - Non-Hourly Pending Voucher Search for…
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HRMS - Non-Hourly Pending Voucher Search for… 13 of 36
HRMS - Non-Hourly Pending Voucher Search for…
This video walks through using the Non-Hourly Pending Voucher Search to confirm all monthly vouchers in your department have been approved.HRMS - Non-Hourly Pending Voucher Search for…
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This video provides a walk through for updating benefit time used for non-exempt, biweekly employees.
HRMS - Updating biweekly vouchers
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Changes to on cycle hourly, or temporary, vouchers include increasing or reducing work hours. This video walks through how to reduce work hours on a temporary payroll…
HRMS - Updating hourly vouchers
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Whenever possible, reduce an employee's on cycle payment to avoid overpaying the employee. This video outlines the steps necessary to reduce employee pay.
HRMS - Updating monthly vouchers: avoiding…
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Funding changes may be made on on cycle payroll vouchers. This video outlines the process for updating funding on an exempt, on cycle payroll voucher, but the process…
HRMS - Updating monthly vouchers: funding change
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This video describes how to initiate an adjustment voucher, including using the Job Data resource to find the employee's university ID number, job record number,…
Intitiating an Adjustment Voucher
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Learn about the three types of adjustment vouchers: on cycle, off cycle, and on line.
Introduction to Adjustment Vouchers
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This video describes what a 24-hour clock out is, how they can be corrected, as well as how to recognize them in Kuali Time.
Kuali Time - 24-hour clock outs
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This video outlines when earn code specific warnings appear on Kuali Time timesheets, including the FMLA earn code warning.
Kuali Time - earn code specific warnings
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During the Kuali Time time extract, timesheet information is pulled out of Kuali Time and transferred to corresponding payroll vouchers in HRMS. This video describes…
Kuali Time - Kuali Time extract errors
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Kuali Time - the expected hours not met error 23 of 36
Kuali Time - the expected hours not met error
Appointed non-exempt employees are expected to account for a certain number of hours each work week. When this requirement is not met, Kuali Time generates the expected…Kuali Time - the expected hours not met error
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Kuali Time - the hours charged to an invalid… 24 of 36
Kuali Time - the hours charged to an invalid…
Work hours logged under an invalid assignment generate the hours charged to an invalid assignment error in Kuali Time.Kuali Time - the hours charged to an invalid…
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This Kuali Time warning appears when an employee logs more benefit time to their timesheet than they have available to use. This video outlines how the warning should be…
Kuali Time - the leave accrual balance exceeded…
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When an employee logs work hours at two separate job assignments during the same time period, Kuali Time generates the overlapping time blocks error. This video outlines…
Kuali Time - the overlapping time blocks error
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This video provides a high-level look at how payroll payments are calculated at IU.
Payroll at IU - How pay is calculated
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This video defines the components of a pay run ID which is used in HRMS.
Payroll at IU - Pay run IDs
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This video defines roles involved in the payroll process at IU and defines the responsibilities of each role.
Payroll at IU - Roles in payroll processing
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This video outlines the deadlines associated with the exempt, or monthly, payroll lifecycle.
Payroll at IU - The exempt payroll lifecycle
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This video describes what on cycle consists of, then defines the deadlines associated with the non-exempt, or biweekly, payroll lifecycle.
Payroll at IU - The non-exempt payroll lifecycle
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This video defines off cycle payroll and outlines the deadlines associated with it.
Payroll at IU - The off cycle payroll lifecycle
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This video describes the characteristics of the two types of employees at IU: non-exempt and exempt.
Payroll at IU - Types of employees at IU
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This video walks through how to use the Adjustment Voucher Status resource in HRMS. Use this resource to verify that all adjustment vouchers have been submitted on off…
The Adjustment Voucher Status resource
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Learn how to use the Job Data resource in HRMS by watching this video.
The Job Data resource
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The Voucher Summary resource in HRMS returns information related to job, contract, and additional pay data in addition to payroll and work study data. Review this video…
The Voucher Summary resource
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